Security & Guarding

Planning for security and guarding firms

BOS helps security firms with scheduling, patrol reporting, certification management and incident logging.

  • Scheduling of guards and security staff
  • Patrol reporting and incident log
  • Certification overview per employee
  • Invoice basis and payroll management

Challenges

What is hardest for security firms?

The security industry requires 24/7 coverage, skills checks and detailed documentation of all incidents.

24/7 scheduling

Night, day and weekend shifts must be covered without breaking working time laws.

Certification compliance

Guards must have the right authorisation – easy to miss renewal dates.

Incident documentation

All observations and incidents must be logged with time, location and action.

No patrol reporting

Without digital patrol documentation, hard to prove to the customer that patrols happened.

Alarm response communication

Fast dispatch of response jobs requires real-time visibility.

Complex payroll

Unsocial hours supplements, night and weekend allowances require precise time tracking.

The Solution

Security operations in a digital system

BOS brings together scheduling, patrol management, certification tracking and invoicing in a secure platform.

Shift scheduling

Plan round-the-clock shifts with a full overview.

Patrol management

Plan and follow up on patrols efficiently.

Incident log

Document every incident in real time.

Certification overview

Keep track of staff certifications.

Response dispatch

Handle call-outs quickly and safely.

GPS tracking

Follow staff on the map in real time.

Time tracking

Log working hours smoothly and correctly.

Supplement calculation

Calculate shift supplements automatically.

Invoice export

Export invoice data in a few clicks.

Mobile app

Your staff have everything they need in the app.

Features

Built for the security industry

Round-the-clock shift scheduling

Plan day, evening and night shifts without missing coverage. BOS warns about understaffed shifts and helps fill gaps.

Round-the-clock shift scheduling

Digital patrol and incident log

Guards confirm patrol checkpoints in the app. All incidents logged with time, GPS position and photo.

Digital patrol and incident log

Certification overview and reminders

See all active certifications per guard. Automatic reminders for renewal dates.

Certification overview and reminders

Response dispatch in real time

Assign response jobs to the nearest available guard. Real-time tracking until the job is closed.

Response dispatch in real time

Supplements in time tracking

BOS automatically calculates unsocial hours, night and weekend supplements based on employment agreements.

Supplements in time tracking

Customer reports and evidence log

Automatically generate patrol reports and incident summaries to share with the customer.

Customer reports and evidence log

Workflow

From shift to report and invoice

1

Shift created

Schedule day, evening and night shifts with the right certification requirements per site.

2

Guard takes the shift

Confirms in the app, performs patrols and logs all incidents digitally.

3

Report generated

Automatic patrol report and incident log sent to the customer.

4

Invoice and payroll

Time report with supplements automatically generates invoice basis and payroll basis.

Use Cases

Fits all types of guarding assignments

Site guarding

Round-the-clock guarding of properties and facilities.

Patrol rounds

Scheduled patrol rounds with digital confirmation per checkpoint.

Alarm response

Fast dispatch of response staff on alarm.

Event security

Guarding of fairs, conferences and public events.

Reception guarding

Combined reception and security function.

Escort and transport

Cash in transit and personal protection with GPS tracking.

Parking enforcement

Periodic monitoring and penalty charges.

Retail security

Plain-clothes and uniformed assignments in retail.

Why BOS

Built for the security industry

Digital patrol with GPS verification
Certification overview and automatic reminders
Supplement calculation in time tracking
Real-time overview of guard positions
GDPR-compliant – data stored within the EU
Integrates with Fortnox and Visma

"Patrol reports are indispensable for our business. Customers see proof of delivery in real time."

Peter Holm PH
Peter Holm CEO, Nordic Security Group

"Supplement calculations are handled automatically. We save a full day per month on payroll."

Anna Kjellberg AK
Anna Kjellberg Operations Manager, Säkerhetsgruppen Sverige

"The certification overview is worth its weight in gold. We have never missed a renewal date since using BOS."

Erik Ström ES
Erik Ström HR Manager, Vaktmäster Security

Try BOS free for 14 days

Get started quickly. No commitment required.

Frequently asked questions about BOS for security firms

Can guards report patrol checkpoints digitally?

Yes, the guard confirms each checkpoint in the app with GPS verification and optionally a photo.

How are supplements handled in BOS?

BOS automatically calculates unsocial hours, night and weekend supplements based on applicable agreements.

Can we see where guards are in real time?

Yes, GPS tracking gives a real-time overview of all active guards on a map.

Does BOS support certification management?

Yes, certifications are linked to employee profiles with automatic reminders for renewal dates.

Can customers see patrol reports directly?

Yes, customers can log in and see patrol reports and incident logs in the customer portal.

How does response dispatch work?

BOS identifies the nearest available guard and assigns the response job with one click.