Software for moving companies that brings together quotes, planning, staff, and invoicing
BOS helps moving companies manage the entire flow from customer inquiry and quote to scheduled moving job, time tracking, documentation, and invoice. Keep customer details, pickup and delivery addresses, staff, instructions, prices, and tax-deduction records in one system — and cut the time spent on manual admin.
- 14 days free
- No card required
- Swedish support
- Built for service companies
Common challenges for moving companies
Sound familiar? Many moving companies lose time when customer details, quotes, addresses, staff planning, and time reports are handled across different systems.
Customer information is scattered
Entry codes, floor number, elevator access, carrying distance, contact person, pickup address, and delivery address easily end up spread across emails, notes, and texts. That raises the risk of important details being missed on moving day.
It's hard to plan the right staffing
Different moving jobs need different crew sizes and take different amounts of time. When planning is done manually, it becomes hard to quickly see who is available and whether the team is sized correctly.
Changes don't always reach the whole team
When a customer changes the date, time, address, or scope, that information needs to reach everyone involved right away. Otherwise staff risk working from outdated details.
Quotes and follow-up take a lot of time
Building quotes from scratch, following up on unanswered requests, and keeping track of accepted terms takes time — especially when the details live in several places.
There is no clear documentation from the job
Without checklists, photos, comments, and customer sign-off, it becomes hard to show afterwards exactly what was done and how the job was completed.
Time reports have to be collected manually
Working hours, travel time, breaks, and overtime are often reported via messages or paper notes. That creates extra work and a risk of errors ahead of payroll and invoicing.
BOS brings together the entire workflow for moving companies
Instead of separate spreadsheets, calendars, apps, and notes, BOS connects the whole process — from first customer contact to a completed and invoiced moving job.
Customer register
Keep all customers and jobs in one place.
Quotes and agreements
Create quotes and get them signed digitally.
Moving orders
Keep pickup and delivery addresses on the same job.
Calendar and schedule
Plan the team with day, week, and month views.
Employee app
Give moving staff everything they need on their phone.
GPS clock-in and clock-out
Log working hours directly on the job.
Checklists
Document loading, unloading, and any damage.
Photos & documentation
Collect photos and comments on the job.
Invoicing and tax deductions
Invoice with the correct tax-deduction records right away.
Reports
Track time, revenue, and profitability.
Customer communication
Stay in touch with customers directly in the system.
Integrations
Integrate with Fortnox, Visma, and other systems.
Everything a moving company needs — in one place
Plan the moving crew with drag and drop
Plan jobs in day, week, or month view and assign the right employee or team. Move a job in the calendar when the customer changes the time and let the updated details reach staff immediately.
- Day, week, and month views
- Assign one or several employees
- Changes appear for the team right away
Keep track of every stop in the moving job
Keep addresses and location details on the work order so the team knows exactly where the job starts, where the belongings are going, and which instructions apply at each location. That reduces misunderstandings and makes planning easier when several jobs happen the same day.
- Separate pickup and delivery addresses
- Multiple addresses for multiple stops
- Instructions per address
Give moving staff all the information right on their phone
In the employee app, staff see today's schedule, addresses, contact details, times, instructions, and checklists. They can log time, add notes, upload photos, and mark the job as done without calling the office for every detail.
- Today's and upcoming moving jobs
- Pickup and delivery addresses on mobile
- Report completed work instantly
Create moving quotes and get them signed digitally
Build quotes with customer details, addresses, prices, terms, and planned services. Send the quote digitally, track when the customer opens it, and let them approve it with BankID or an electronic signature.
- Reusable quote templates
- Digital signing with BankID
- See when the quote is opened and approved
Document the move with checklists, photos, and comments
Create a clear checklist for each type of moving job. Staff can tick off work steps, document fragile items, add photos, and write comments. The information is saved on the job and is easy to review later.
- Checklists for loading and unloading
- Before-and-after photos of the job
- Customer sign-off on completion
Go from completed move to finished invoice
Once the job is done, customer details, prices, items, and reported time are already in one place. Create invoice records in BOS and separate labor cost from things like materials, vehicle costs, and other fees. Send the invoice directly or transfer it to Fortnox or Visma.
- Fixed price, hourly rate, and separate line items
- Tax deductions on eligible labor cost
- Send to Fortnox or Visma
How BOS works for a moving company
From new customer inquiry to invoiced job — the same connected flow every time.
- 01 Add the customer plus pickup and delivery address
- 02 Create and send a quote with price and terms
- 03 Let the customer approve the quote digitally
- 04 Create the moving order and assign the right team
- 05 Share times, addresses, and instructions via the employee app
- 06 Staff clock in, follow the checklist, and document the work
- 07 Create an invoice or export to Fortnox or Visma
- 08 Track time, revenue, and profitability in the reports
Built for different kinds of moving jobs
Whether you help private individuals, businesses, or customers with larger moving projects, BOS can adapt to your workflow.
Residential moves
Keep customer details, addresses, instructions, team, prices, and tax-deduction records together for moves between homes.
Office and business moves
Plan larger jobs with several employees, clear work steps, contact people, and documentation.
Packing and unpacking
Add packing as a separate service and use checklists to track what needs to be packed and placed.
Moves to and from storage
Manage address details, work steps, and documentation when belongings move to or from short-term storage.
Internal moves and furniture moves
Create smaller jobs for moving furniture, inventory, or equipment within the same building or between locations.
Larger moving projects over several days
Keep multiple work days, teams, times, and documents together on one connected project and track every part of the delivery.
Moving and move-out cleaning
Keep moving and move-out cleaning services under the same customer and plan them as separate or linked jobs.
Specialty and heavy-item moves
Document special instructions, extra staffing, and fragile items on the work order.
Why BOS is a good fit for Swedish moving companies
BOS is built for Swedish service companies — not adapted after the fact.
Swedish interface
The system is in Swedish and built around how Swedish service companies work with customers, staff, tax deductions, and invoicing.
Swedish support
You get help from a Swedish support team that understands planning, staff management, and admin in the service industry.
Quotes with digital signing
Send professional quotes, track customer activity, and get agreements signed with BankID or an electronic signature.
Tax deductions built into the workflow
Handle tax deductions on eligible labor costs and keep other costs separated on the invoice record.
Fortnox and Visma
Connect customers, items, and invoicing with the accounting systems many Swedish companies already use.
Office and field in the same system
Admin staff plan and follow up in the web system while moving staff get their schedule and reporting on mobile.
See how a service company works in BOS
See how Swedish service companies use BOS to plan jobs, share information with staff, log working hours, and simplify invoicing.
" We went from several different lists and apps to one system. Planning takes a fraction of the time, staff see their jobs directly on their phone, and invoicing runs smoothly.Book your demo today
Service companies that trust BOS
BOS has simplified our entire operation — there are many benefits, like control over staffing and payroll handling. The Fortnox integration works great and I recommend the system without hesitation.
Bokning & Schema has simplified our administrative work. We save both time and money. Staff see their bookings in the app as soon as we add them, and the Fortnox connection saves us hours every week.
Bokning och Schema has simplified our everyday work and we recommend it warmly. Many thanks for the fast and friendly support. We are very happy with the app — it just keeps getting better.
Explore the features that simplify moving operations
Dive into the parts of BOS that help moving companies cut admin and keep the whole workflow connected.
Want to simplify planning at your moving company?
BOS helps moving companies cut admin, plan staff, keep information about every moving job in one place, and get a smoother flow from quote to invoice. Try the system for 14 days — no card required.
Questions and answers about software for moving companies
What is software for moving companies?
Software for moving companies brings together customers, quotes, moving jobs, addresses, staff planning, time tracking, documentation, and invoicing in one place. With BOS you avoid managing the same information across several spreadsheets, calendars, and apps.
How does BOS help moving companies with scheduling?
BOS has a calendar with day, week, and month views. You can assign one or more employees to a moving job, see availability, move jobs with drag and drop, and make changes that appear for the team in the employee app.
Can we record both pickup and delivery addresses?
Yes. A moving job can include the address where the work starts and the address where the belongings are delivered. You can also add contact details, instructions, and other important location information for the job.
Can we send quotes from BOS?
Yes. You can create quotes with services, prices, and terms, send them digitally, and track when the customer opens or approves them. The customer can sign with BankID or an electronic signature.
Can moving staff see their jobs on mobile?
Yes. Through the employee app, staff see their schedule, addresses, contact details, instructions, and checklists. They can also report time, add comments, upload photos, and mark jobs as complete.
Can GPS be used for clock-in and clock-out?
Yes. Staff can clock in and out via mobile, and the clock-in can be tied to a GPS-verified location. The logged time is linked to the right employee and moving job.
Can we use checklists and photo documentation?
Yes. You can add checklists for things like access, surface protection, loading, unloading, and final inspection. Staff can tick off steps, write comments, and upload photos on the job.
Can BOS be used for tax deductions on moving services?
Yes. BOS can help you separate tax-deduction-eligible labor cost from other costs and use those details in the invoice record. Which work steps qualify for the deduction is governed by the Swedish Tax Agency's current rules.
Does BOS integrate with Fortnox and Visma?
Yes. BOS can integrate with Fortnox and Visma so customers, items, and invoice records can be handled without unnecessary double entry.
Can we track planned versus worked time?
Yes. You can compare scheduled time with reported time and track time per employee and job. That gives you better data for payroll, invoicing, staffing, and future pricing.
Does BOS suit both small and larger moving companies?
Yes. BOS can be used by smaller moving firms with just a few employees as well as larger operations with multiple teams, many simultaneous jobs, and more extensive admin.
Can we combine moving and move-out cleaning in BOS?
Yes. If the company offers both services, they can be set up as separate or linked jobs for the same customer, with the right staff, times, checklists, and prices for each part.