Staffing system for personnel rental that unifies consultants, assignments and invoicing
BOS helps staffing companies match consultants with assignments, track availability, plan schedules, manage time reporting and invoice clients — all in one system. Less administration and full control from consultant to invoice.
- 14 days free
- No card required
- Swedish support
- Built for staffing companies
Common challenges for staffing companies
Most staffing companies lose time on the same things — until consultants, assignments and time reports are gathered in one place.
Consultant availability is hard to track
Availability is tracked via email and calls, making it hard to know who is free when.
Matching consultants to assignments takes too long
Without consolidated information on skills and availability, every match takes too long.
Timesheets are collected manually
Consultants report time separately and reconciling it against the assignment takes time before invoicing.
Client approval is handled outside the system
Clients approve hours via email or paper, making it hard to track.
Invoicing is complex
Client invoices and consultant pay stubs are based on the same hours but handled separately.
Hard to track utilization and profitability
Without consolidated reports it is hard to see which consultants and assignments are profitable.
BOS unifies the entire staffing workflow
From new consultant to sent invoice, BOS connects everything a staffing company needs.
Everything a staffing company needs — in one place
Keep all consultants in one place
Track consultant skills, availability and ongoing assignments. With a consolidated register it is easy to find the right person for every assignment without phone calls.
- Skills and certifications
- Real-time availability
- History per consultant and client
Manage assignments from start to finish
Create assignments with client, requirements and timeline and match directly against available consultants. Status follows the assignment from filled to invoiced.
- Assignments with client and requirements
- Direct matching against available consultants
- Clear status all the way
Plan consultant schedules
Assign consultants to shifts and assignments in day, week and month views. The consultant sees their schedule directly in the app and changes appear immediately.
- Day, week and month views
- Consultant sees schedule in app
- Changes visible in real time
Time reporting with client approval
The consultant reports time directly in the app. The client approves hours digitally and the data is then used for both payroll and invoicing — without double entry.
- Consultant reports in the app
- Digital client approval
- Data for payroll and invoice
Invoice the client and run payroll
Approved hours become the basis for client invoices and payroll runs. With Fortnox and Visma integration the invoice is created without double entry.
- Invoice from approved hours
- Pay data for consultants
- Integration with Fortnox and Visma
Track utilization and profitability
See utilization per consultant, revenue per client and assignment, and margin. Reports give you the basis to make the right decisions.
- Utilization per consultant
- Revenue per client and assignment
- Margins and profitability
How it works at a staffing company
From new consultant to reconciled invoice — the same flow every time.
- 01 Add consultant with skills and availability
- 02 Register client assignment with requirements and timeline
- 03 Match and assign consultant to the assignment
- 04 Plan the consultant schedule
- 05 Consultant reports time in the app
- 06 Client approves hours digitally
- 07 Create client invoice and payroll data
- 08 Track utilization and profitability
Built for staffing and personnel rental
Whether you place office staff, industrial workers or specialists, BOS supports your flow.
Office staffing
Placing administrators, receptionists and office assistants with scheduling and time reporting.
Industrial & warehouse
Staffing for production and warehouse with shift schedules, time reporting and client approval.
Technical specialists
Placing engineers and technicians with skill matching and assignment tracking.
Healthcare staffing
Staffing solution for healthcare with scheduling and time reporting.
Construction
Personnel rental for construction projects with flexible scheduling and digital approval.
IT consultants
Manage IT consultants with assignment tracking, time reporting and invoicing.
Retail & service
Extra staff for retail and service with fast matching and clear planning.
Event & temporary staff
Temporary staffing for events and campaigns with easy scheduling and time reporting.
Why BOS fits Swedish staffing companies
BOS is built for Swedish service companies — not adapted as an afterthought.
Swedish interface
The entire system is in Swedish and adapted for Swedish staffing companies.
Swedish support
You talk to a real person who knows the industry when you need help.
Fortnox and Visma
Integration with Fortnox and Visma keeps invoices and payroll data in sync.
Digital client approval
The client approves hours directly in the system — no emails or paper.
Built for fieldwork
The consultant reports time and sees the schedule in the mobile app without hassle.
Office and field in one
Works for the administration and for consultants out at the client site.
See how a staffing company works in BOS
Hear how one of our staffing customers uses BOS to match consultants, manage schedules and invoice clients in one place.
We match consultants to assignments in minutes instead of hours. Client approval is digital and invoicing comes directly from approved hours.Book your demo today
Staffing companies that trust BOS
We have consolidated all consultants and assignments in one system. Matching is faster and client approval is digital — no more email threads.
Time reporting and client approval are seamless. Consultants report in the app and the client approves digitally. Payroll and invoice data is always correct.
We got better visibility into utilization and profitability right away. Reports show which assignments and clients generate the best margin.
Explore the features in BOS
Dive deeper into the parts staffing companies use most.
Want to simplify the flow in your staffing company?
BOS helps staffing companies reduce administration, keep consultants and assignments together, and get better control from matching to invoice. Try it yourself for 14 days — no card required.
Questions and answers about staffing systems
What is a staffing system?
A staffing system consolidates consultants, assignments, scheduling, time reporting and invoicing in one place. In BOS you add consultants with skills and availability, match them to client assignments, plan schedules and let consultants report time from the app. The result is less administration and full control from matching to invoice.
Can we handle client approval digitally?
Yes. The consultant reports time in the app and the client approves hours digitally in BOS. Approved hours are then used directly as the basis for client invoices and payroll runs without double entry.
Can consultants see their schedule on mobile?
Yes, via the employee app. The consultant sees their assignments, schedule and any changes directly on their phone and can report time on site.
Can BOS help with invoicing and payroll?
Yes. Approved hours become the basis for client invoices and payroll runs. With Fortnox and Visma integration, invoices are created without double entry.
Does BOS integrate with Fortnox and Visma?
Yes. BOS integrates with both Fortnox and Visma. Clients, items and prices are kept in sync and invoices can be created and booked without double entry.
Can we track utilization and profitability?
Yes. In BOS you track utilization per consultant, revenue per client and margin per assignment. Reports give you the basis to make the right decisions.
Does BOS work for both small and large staffing companies?
Yes. BOS works for the small company with a few consultants as well as for larger firms with many consultants and clients. You can start simple and grow with the system.
Can we handle multiple consultant types and industries?
Yes. BOS is flexible and supports staffing across office, industrial, healthcare, construction, IT and more. You adapt skill categories and assignment types to your business.